SAP Financial Accounting Configuration Steps - Lesson 06 : Asset Accounting

SAP FICO Asset Accounting Configuration Steps

Following are the steps of Asset Accounting config.

Step 01 : Copy reference chart of depreciation/ depreciation area
Step 02 : Assign Chart of Depreciation for Company code
Step 03 : Specify Account Determination
Step 04 : Create Screen Layout Rule
Step 05 : Define Number Range Interval

Step 06 : Define Asset Classes
Step 07 : Determine the Depreciation Area of the Asset Class
Step 08 : Assignment of General Ledger Account
Step 09 : Specify Intervals and Posting Rules

Step 10 : Define Screen Layout for Asset Master Data

Step 11 : Define Screen Layout for Asset Depreciation Areas

Step 12 : Define Depreciation Methods

Step 13 : Maintain Depreciation Keys

Step 01 : Copy reference chart of depreciation/ depreciation area

What is chart of depreciation? 

 In SAP Chart of Depreciation is country specific. Each company code uses one set of Chart of Accounts and one set of Chart of Depreciation.

What is Depreciation Areas ?

Depreciation area is two digit alpha numeric key which defines valuation types. These keys are used to asset master record or asset classes.

Path :  SPRO -> Financial Accounting (New) ->Asset Accounting ->Organizational Structures -> Copy Reference Chart of Depreciation / Depreciation Areas

T Code : EC08

Step 01 : Navigate to above path using SPRO or T code.

Step 02 : Click on Copy Org.Object.

Step 03 : On pop up screen update as follows

From Chart of dep. - Enter "Maximum Valuation: Germany"

To Chart of dep. - Enter the chart of dep. you want to create and click on continue.

After entering you will get below screen to transport number ranges and addresses. Press enter to continue.

On below screen click on yes to transport the number ranges.

Create the new TR and once enter it will give an information message as follows saying that chart of dep has copied to DPJH. Click enter to continue.

Step 04 : Now press back button and select " Specify Description of Chart of Depreciation".

In below screen update description of chart of Dep. you have created, click on save. It will get saved for the Transport created.

Step 05 : Click on back button and select "Copy/Delete Depreciation Areas"

Select the work area as "DPJH" and click on continue.

Then select the unwanted areas and click delete to remove them. 

Now update the Target Group as 0L (Leading Ledger) and click on save.

Step 02 : Assign Chart of Depreciation for Company code

Under this topic it will guide you how to assign chart of depreciation for company code.

Once Chart of Depreciation assigned to company code it means the asset accounting module has been linked to the financial accounting company code.

Note : Before assigning the Chart of Dep. to company code, assign input tax indicator for non taxable transactions ( T code  - OBCL )

Path : SPRO -> Financial Accounting (New ) -> Asset Accounting -> Asset Accounting (Lean Implementation) -> Organizational Structures -> Assign Chart of Depreciation to Company Code

T Code : OAOB

Step 01 : Click on position and update the company code.

Step 02 : Update the Chart of depreciation as follows and enter.



Step 03 : Click on Save.

Step 03 : Specify Account Determination

Path : SPRO -> Financial Accounting(New) -> Asset Accounting -> Organizational Structures -> Asset Classes -> Specify Account Determination

Step 01 : Click on " New Entries".

Step 02 : Update the account determination and name for account determination.

 

Step 03 : Click on save

Step 04 : Create Screen Layout Rule

Path :  SPRO ->  Financial Accounting -> Asset Accounting ->Organizational Structures -> Asset Classes -> Create Screen Layout Rule

Step 01 : Navigate to above path

Step 02: Select the relevant screen layout and click on Copy as.

Step 03:  Update as follows.

Screen Layout Rule - Update with four characters as you want to keep the screen layout rule name.

Name of Screen layout Rule - Update with the description.

Step 04 : Click on Save.

Step 05 : Define Number Range Interval

Path : SPRO ->  Financial Accounting -> Asset Accounting ->Organizational Structures -> Asset Classes ->  Define Number Range Interval 

T Code : AS08

Step 01 : Navigate to above path. Enter the company code and click on edit intervals.

Step 02 : In next screen update as follows and click on enter.

No - Update two digit number key to define the asset number range

From No - Update the number where number range starts 

To No - Update with the number where number range finishes

Ext - Tick this option if you want to assign external number for assets

Step 03 : You will get a message saying Number Range Interval Transport, ignore it and click on continue.

Step 04 : Finally click on save.

Step 06 : Define Asset Classes

what is Asset Class ?

In SAP, Asset Classes are used to group the fixed assets and this is defined at SAP client level. Each asset in SAP is assigned to one asset class. Each asset class contains account determination, screen layout rule and number assignment for asset.

Path : SPRO -> Financial Accounting ->  Asset Accounting -> Organizational Structures -> Asset Classes -> Define Asset Classes

T Code : OAOA

Step 01 : Navigate to above path and click on New Entries.

Step 02 : Update with following data.

Asset Class - Update with a key to identify the asset class

Short Text - Enter the short text for asset class

Asset Type - Under the asset type update the account determination and screen layout rule

Number Assignment - Under number assignment enter the number range definded

Status of AuC- Select no AuC or summary management of AuC

Step 03 : Once update above details click on Save.

Step 07 : Determine the depreciation area of the asset class

Path : SPRO -> Financial Accounting (New) -> Asset Accounting -> Valuation -> Determine Depreciation Areas in the Asset Class

T Code : OAYZ

Step 01: Navigate to the above path.

Step 02 :  Select the Chart of Dep. and click on continue

Step 03 :  Click on position. On the pop up screen enter the asset class and click on continue.

Step 04: Now select the asset and then double click on depreciation areas.

Step 05 : Next screen select 2000 ( depr. on asset sub number level) for screen layout and deselect the Area deact. for depreciation area 1 (Book Depreciation )

Step 06 : Click on save.

Step 08 : Assignment of General Ledger Account

Define how depreciation areas post to G/L

Path : SPRO -> Financial Accounting (New) -> Asset Accounting -> Integration with General Ledger Accounting - > Define How Depreciation Areas post to General Ledger

Step 01 : Navigate to above path.

Step 02 : On popup screen enter the Chart of Depreciation key and click on continue.

Step 03 : Update as follows and click on save.

Assign G/L Accounts

Path : SPRO -> Financial Accounting(New) -> Asset Accounting -> Integration with G/L Accounting -> Assign G/L Accounts

T Code : AO90

Step 01 : Navigate to above path.

Step 02 : Select the Chart of Dep. and click on Account Determination.

Step 03: Select the relevant account determination and then double click on the balance sheet accounts.

Step 04 : On "Change View Balance Sheet Accounts : Details" update the G/L accounts as required.

Step 05 : Double click on Depreciation and update with relevant G/Ls.

Step 06 : Once updated click on save.

Step 09 : Specify Intervals and Posting Rules

Path : SPRO -> Financial Accounting (New) -> Asset Accounting -> Integration with General Ledger Accounting -> Post Depreciation to General Ledger Accounting -> Specify Intervals and Posting Rules

T Code : OAYR

Step 01 : Navigate to above path and then select the company code by using position.

Step 02 : Now select the company code and double click on posting rule.

Step 03 : In the combination of company code and the posting rule now define the depreciation period and method.

Step 04 : Finally click on save icon.

Step 10 : Define Screen Layout for Asset Master Data

Path : SPRO -> Financial Accounting (New) -> Asset Accounting -> Master Data -> Screen Layout -> Define Screen Layout for Asset Master Data

Step 01 : Navigate to above path.

Step 02 : On first screen it will list all the screen layouts. High light one of them and click on Logical field groups.

Step 03 : On following screen select the required groups and click on field group rules.

Step 04 : On next screen maintain settings according to your need.

Step 05 : Click on back and now again select one of the groups and double click on field group level.

Step 06 : On following screen update as you required maintain settings.

Step 07 : Repeat the same step for Time dependent data logical field group and maintain the data as you required.

Step 08 : Go back and then select the next logical field group "Allocations" and repeat the same process.

Step 09 : Go back and repeat the same process for logical field group "Leasing".

Step 10 : Again click on back button, Select the logical field group "Net worth valuation" and maintain the data as required.

Step 11 : Repeat the same process for logical field group "Real estate and similar rights".

Step 12 :  Logical Field Group " Insurance"

Step 13 : Logical Field Group " Origin"

Step 13 : Logical Field Group " Inv. account assignment"

Step 14 : Logical Field Group " Inventory"

Step 15 :  Logical Field Group " Investment support measures"

Step 16 :  Logical Field Group " Equipment"

Step 17 :  Logical Field Group " Time independent country data"

Step 18 : Logical Field Group " Time independent country data"

Step 19 : Logical Field Group "J1"

Step 20 : Logical Field Group " JP: Net Worth Tax"

Step 21 : Once maintain all the data click on save.

Step 11 : Define Screen Layout for Asset Depreciation Areas

Under this configuration we define the depreciation terms such as useful life, depreciation key in asset master record. You can access the transaction by using either T code or the navigation path.

Path : SPRO -> Financial Accounting (New) -> Asset Accounting -> Master Data -> Screen Layout -> Define Screen Layout for Asset Depreciation Areas

T Code : AO21

Step 01 : Navigate to above path.

Step 02 : Select Screen Layout and double click on Field group rules.

Step 03 : Once you directed to below screen maintain the data as business required.

Step 04 : After maintaining the data click on save.

Step 12 : Define Depreciation Methods

There are various depreciation methods are available in SAP. They can be listed as follows.

1. Base Method
2. Declining Balance Method
3. Multi level Method

In this scenario we have used the base method  as depreciation method.

Base Method

Path : SPRO -> Financial Accounting -> Asset Accounting -> Depreciation -> Depreciation Key -> Calculation Methods -> Define Base Methods

Step 01 : Navigate to above mentioned path.

Step 02 : Once you navigated you will be able to see all the  defined base methods. Click on new entry.

Step 03 : On below screen fill the relevant data as business required.

Step 04 : Then click on save button to make the changes save.

Step 13 : Maintain Depreciation Keys

Path : SPRO -> Financial Accounting -> Asset Accounting -> Depreciation -> Depreciation Key -> Maintain Depreciation Key

T Code : AFAMA

Step 01 : Navigate on above mentioned path to maintain depreciation key.

Step 02 : On popup screen enter the Chart of Depreciation key and click on continue.

Step 03 : Click on new entries.

Step 04 : Enter the depreciation key and description.

Step  05: Now double click on Assignment of Calculation method , then click on new entries and fill as per business requirement.

Step 06 : Now click on save and then come back. Now select the defined depreciation key and click on activate.

Step 07 : Then the status of Dep. key has changed as active.